7 Best Facilities Management Software Options in Australia

Choosing the right facilities management software is crucial for Australian facilities managers aiming to streamline operations, enhance productivity, and ensure compliance with local regulations.

With a wide range of options available, it can be challenging to find the perfect fit. In this article, we explore the 7 best facilities management software options in Australia and provide insights into which option is the right one for your organisation & team.

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FMClarity - Overall Best Facilities Management Software in Australia

When it comes to facilities and asset management in Australia, FMClarity is the clear leader. Unlike many other solutions that are adapted from international platforms, FMClarity is designed by Australians, for Australian businesses—ensuring it meets local compliance requirements, industry-specific needs, and provides reliable local support.

As a cloud-based, all-in-one platform, FMClarity simplifies work order management, asset tracking, preventative maintenance, compliance reporting, and communication workflows. What truly sets it apart is its intuitive design—reducing training time and allowing facilities teams to work more efficiently from day one.

Why FMClarity is the Best Choice for Australian Organisations

FMClarity isn’t just another facilities management tool; it’s a comprehensive solution designed to eliminate inefficiencies, reduce operational costs, and improve facility performance. Here’s why it stands out:

A Beautiful, User-Friendly Interface

Many facilities management systems are overly complex and outdated. FMClarity reimagines facility management with an intuitive, easy-to-use interface that requires minimal training. This ensures that teams, contractors, and even non-technical staff can adopt it quickly and efficiently.

Available Across Desktop & Mobile

FMClarity provides its users with both a desktop and mobile app that makes it easy to access its system from any device, anywhere. This added flexibility of choice means that it is extremely accessible for all stakeholders including staff, maintenance teams and managers.

Automated Preventative Maintenance

Keeping up with scheduled maintenance can be time-consuming. FMClarity automates preventative maintenance scheduling—helping businesses stay compliant, extend asset lifespan, and avoid costly breakdowns.

A Single Source of Truth

With FMClarity, everything is centralised. Work orders, live chat communications, asset data, maintenance logs, and compliance reports are all stored in one system, reducing miscommunication and streamlining handovers.

Advanced Work Order Management

Managing work orders manually can be a nightmare. FMClarity simplifies this process by allowing teams to create, assign, track, and resolve work orders effortlessly - reducing downtime and improving productivity.

Powerful Asset & Property Management

FMClarity helps facilities managers gain full visibility over all assets and properties. Users can track maintenance history, set schedules, and monitor performance in real-time - ensuring assets are well-maintained and optimised.

Scalability for Any Organisation

Whether you manage a single facility or multiple sites across Australia, FMClarity scales with you. Unlike complex enterprise solutions, it provides the flexibility needed for organisations of all sizes.

Advanced Reporting & Analytics

Data is key to making informed business decisions. FMClarity offers built-in reporting tools that allow facilities managers to track performance, monitor compliance, and identify inefficiencies - helping businesses improve workflows and reduce costs.

Local, Reliable Support

One of FMClarity’s biggest advantages is its Australia-based customer support. Many international solutions lack responsive local support, making it difficult to resolve issues quickly. FMClarity’s team provides fast, expert assistance, ensuring Australian businesses get the help they need, when they need it.

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MYBOS - Residential & Commercial Property Management

MYBOS is a widely used platform for residential and strata property management, catering to apartment complexes, multi-tenant buildings, and commercial landlords. The software is designed to streamline communication between property managers, tenants, and service providers, ensuring that maintenance requests, compliance issues, and general building management are handled efficiently.

While MYBOS excels in tenant communication and simple maintenance tracking, it is not as well-suited for larger, multi-site facility management or organisations with complex operational needs. It’s a great entry-level solution for property managers looking for an affordable and easy-to-use system to keep their buildings running smoothly.

Strengths:

• Great for strata and multi-tenant buildings

• Built-in communication tools for tenants, owners, and managers

• Affordable pricing

Drawbacks:

• Limited scalability for organisations & teams managing diverse facility types

• Lacks advanced work order management and preventative maintenance features

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MEX Maintenance - Industrial & Manufacturing Facilities

MEX (Maintenance Experts) is a widely used maintenance management system designed primarily for industrial sectors, manufacturing plants, utilities, and infrastructure industries. It provides asset tracking, work order management, and preventative maintenance scheduling, helping organisations ensure equipment reliability and regulatory compliance.

One of MEX’s strongest features is its preventative and predictive maintenance capabilities, which allows organisations to track asset performance and prevent equipment failures. Its inventory and spare parts management tools help organisations monitor stock levels, reduce waste, and improve procurement efficiency.

However, MEX has an outdated interface compared to modern, cloud-based solutions, which can make adoption more challenging especially for teams accustomed to more intuitive software. While it excels in heavy industry maintenance it may not be a great fit for general facilities management in sectors like retail, healthcare, or office environments.

Strengths:

• Advanced maintenance tracking designed specifically for heavy industries and large-scale assets

• Strong preventative and predictive maintenance tools to help businesses reduce downtime and extend asset lifespan

• Robust inventory and spare parts management, ensuring that maintenance teams have the right parts on hand when needed

Drawbacks:

• Outdated interface with a steep learning curve, requiring significant training for new users

• Better suited for manufacturing, utilities, and industrial applications rather than general facilities management in corporate or commercial environments

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SafetyCulture (iAuditor) - Safety & Compliance

SafetyCulture’s iAuditor is a mobile-first platform built specifically for safety audits, risk management, and compliance tracking. Unlike traditional facilities management software, iAuditor is designed to help businesses conduct inspections, complete checklists, and generate reports in real-time.

Customisable checklists and automated workflows allows teams to quickly perform safety inspections, track issues, and ensure regulatory compliance across multiple sites. The software also integrates with sensors and IoT devices to monitor environmental conditions, such as air quality and temperature, to improve workplace safety.

While iAuditor excels at compliance tracking and risk assessments, it lacks key facilities management features such as work order management, asset tracking, and preventative maintenance scheduling. Organisations and teams looking for a comprehensive facilities management solution will need to integrate iAuditor with another system or opt for a platform like FMClarity, which combines compliance tracking with full-scale facilities management.

Strengths:

• Mobile-first compliance checklists and audit tools, making safety assessments faster and more efficient

• Ideal for risk assessment and workplace inspections, particularly in regulated industries

• Integrates with IoT devices and sensors for real-time environmental monitoring

Drawbacks:

• Lacks comprehensive facility management features, such as work order tracking, asset management, and maintenance scheduling

• Suited for compliance-focused industries, rather than general facilities management

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UpKeep

UpKeep is a CMMS designed primarily for smaller organisations that need an affordable, mobile-first maintenance solution. It helps teams create and manage work orders, track assets, and monitor maintenance schedules using a mobile-friendly app.

The software is ideal for small maintenance teams, field technicians, and organisations with on-the-go operations. UpKeep provides simple work order management and inventory tracking, making it a budget-friendly option for companies that need a lightweight, easy-to-use solution.

While UpKeep is great for smaller organisations, it lacks the scalability and advanced features required for larger enterprises or organisations expecting significant growth. Unlike platforms like FMClarity, which support multi-site operations, advanced reporting, and compliance tracking, UpKeep is better suited for teams with simpler maintenance needs.

Strengths:

• Simple and mobile-friendly interface, making it easy for teams to manage maintenance on the go

• Budget-friendly pricing, making it a cost-effective choice for small organisations

Drawbacks:

• Limited scalability for larger facilities or organisations that expect to expand

• Lacks advanced reporting, compliance tracking, and multi-site management features

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Fiix - AI-Driven Maintenance Insight

Fiix is a cloud-based CMMS that stands out for its AI-powered analytics and predictive maintenance capabilities. It is designed for asset-intensive industries such as manufacturing, energy, and large-scale facilities, where understanding asset performance can significantly reduce downtime and improve operational efficiency.

Fiix’s advantage is its ability to use AI to analyse work order trends, predict equipment failures, and optimise maintenance schedules. The software integrates with sensors, IoT devices, and existing enterprise systems, allowing organisations to track maintenance data in real-time and make data-driven decisions.

While Fiix offers powerful analytics, it is notoriously expensive compared to other CMMS solutions. Its setup and implementation process can be complex, requiring technical expertise and integration with existing enterprise resource planning (ERP) or asset management systems.

Although Fiix is a good option for large organisations with a heavy focus on data analytics, organisations looking for a cost-effective, easy-to-use facility management solution may want to search elsewhere.

Strengths:

• AI-driven analytics for asset performance, helping organisations predict and prevent equipment failures

• Cloud-based software providing flexibility and remote access to maintenance data

• Integration with IoT devices and enterprise software for real-time tracking

Drawbacks:

• Expensive licensing costs making it less accessible for small and mid-sized organisations

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Pronto Xi – ERP-Integrated Facility Management

Pronto Xi is an ERP system that includes a facilities management module, making it a comprehensive solution for enterprises that require an all-in-one system. Unlike standalone facilities management software, Pronto Xi integrates with financials, inventory management, procurement, asset tracking, and human resources to provide a unified approach to business-wide operations.

This makes it a strong choice for large enterprises, government organisations, and industries that need extensive financial tracking and operational oversight. Facilities managers using Pronto Xi can align maintenance activities with financial reporting.

While Pronto Xi is a powerful enterprise tool, it is far more complex and resource-intensive than dedicated facilities management solutions. Its implementation process is lengthy and costly, often requiring IT teams, consultants, and ongoing customisation to meet specific organisation and team needs. For organisations that primarily need a streamlined facilities management solution, Pronto Xi may be too much of a solution due to its broad scope and steep learning curve.

Strengths:

• Integration with ERP modules providing financial and operational visibility

• Robust financial tracking making it ideal for organisations with high compliance and reporting requirements

• Facilities management tools including asset tracking, procurement, and work order management

Drawbacks:

• Overkill for smaller organizations that don’t need a full ERP system

• Complex and resource-intensive implementation requiring IT involvement and significant onboarding time

• Less user-friendly for facilities management teams and their stakeholders as it is designed primarily for enterprise resource planning rather than day-to-day facilities operations

FMClarity isn’t just another facilities management tool; it’s a comprehensive solution designed to eliminate inefficiencies, reduce operational costs, and improve facility performance.

Why FMClarity Is Our Best Choice for Australian Businesses

While all the platforms listed offer unique advantages, FMClarity provides the best all-in-one solution for Australian organisations.

Here’s why FMClarity stands out:

✅ Designed for Australian compliance and regulatory standards

✅ User-friendly with a minimal learning curve

✅ Full-scale facilities, asset, maintenance, and work order management

✅ Scalable for organisations of all sizes

✅ Bespoke integrations with all platforms that are required

✅ Dedicated Australian-based support team

If you’re looking for a comprehensive and easy-to-use facilities management solution, FMClarity is the clear winner.

Ready to take your facilities management to the next level? Book a demo with FMClarity today.