FEATURES

FMClarity: Simple, Intuitive and Feature-Rich

FMClarity integrates facilities and asset management in only one system. The FMC Asset Management Module provides a powerful, centralised platform with asset information available in permission-based shared views for unlimited users.

FEATURES

FMClarity: Simple, Intuitive and Feature-RichText

FMClarity integrates facilities and asset management in only one system. The FMC Asset Management Module provides a powerful, centralised platform with asset information available in permission-based shared views for unlimited users.

FEATURES

FMClarity: Simple, Intuitive and Feature-Rich

Built in Australia by facilities and property management professionals, FMClarity facilities and asset management software simplifies tasks, streamlines processes and delivers powerful insights with efficiency and transparency.

End-to-end work order management

Simplify the facilities management work order process from request to invoice. Report issues quickly and dispatch internally or to approved contractors. Live chat with all stakeholders, capture and auto-file images, quotes and documents. Automatically match invoices to GL and auto-issue to accounts saving time and paperwork.

Networked ecosystem, multi-organisation approval workflows

Simple, intuitive interface for staff, managers and maintenance personnel

Align preferred and approved contractors with correct services

Contractors can advise attendance times and notify time changes

Customisable tick sheets for reactive and preventative jobs

Defect management

Follow-up work orders and corrective works

Internal and external work orders

Internal reminder tasks

Parent-child work orders, one to many - internal and external

Permission-based authorisation to issue work orders

Pre-built and customisable services and subservices

Schedule and automatically issue preventative maintenance work orders

Smart matching of similar work orders reduces rework

Portfolio and Property Management

Streamline and demystify management of multiple properties and large portfolios. Access key information to make comparisons, create groups, generate bulk updates and more. Use filters to quickly find important information, such as the number of leased versus owned sites.

Portfolio-wide single source of truth

General ledger and site cost code integration

High-level insights on parameters, compliance and safety

Real-time news feed across your portfolio

Role-based access for granular site-by-site user permissions

Traffic light system for portfolio compliance management

End-to-end work order management

Simplify the facilities management work order process from request to invoice. Report issues quickly and dispatch internally or to approved contractors. Live chat with all stakeholders, capture and auto-file images, quotes and documents. Automatically match invoices to GL and auto-issue to accounts saving time and paperwork.

Networked ecosystem, multi-organisation approval workflows

Simple, intuitive interface for staff, managers and maintenance personnel

Align preferred and approved contractors with correct services

Contractors can advise attendance times and notify time changes

Customisable tick sheets for reactive and preventative jobs

Defect management

Follow-up work orders and corrective works

Internal and external work orders

Internal reminder tasks

Parent-child work orders, one to many - internal and external

Permission-based authorisation to issue work orders

Pre-built and customisable services and subservices

Schedule and automatically issue preventative maintenance work orders

Smart matching of similar work orders reduces rework

End-to-end work order management

Simplify the facilities management work order process from request to invoice. Report issues quickly and dispatch internally or to approved contractors. Live chat with all stakeholders, capture and auto-file images, quotes and documents. Automatically match invoices to GL and auto-issue to accounts saving time and paperwork.

Networked ecosystem, multi-organisation approval workflows

Simple, intuitive interface for staff, managers and maintenance personnel

Align preferred and approved contractors with correct services

Contractors can advise attendance times and notify time changes

Customisable tick sheets for reactive and preventative jobs

Defect management

Follow-up work orders and corrective works

Internal and external work orders

Internal reminder tasks

Parent-child work orders, one to many - internal and external

Permission-based authorisation to issue work orders

Pre-built and customisable services and subservices

Schedule and automatically issue preventative maintenance work orders

Smart matching of similar work orders reduces rework

Portfolio and Property Management

Streamline and demystify management of multiple properties and large portfolios. Access key information to make comparisons, create groups, generate bulk updates and more. Use filters to quickly find important information, such as the number of leased versus owned sites.

Portfolio-wide single source of truth

General ledger and site cost code integration

High-level insights on parameters, compliance and safety

Real-time news feed across your portfolio

Role-based access for granular site-by-site user permissions

Traffic light system for portfolio compliance management

Lease Management

Simplify lease management and storage – as a property manager, landlord or tenant. Enable all stakeholders to work from a single source of truth, eliminating duplication, errors and oversights. Critical dates visible in the calendar with alerts automatically generated for milestones such as option notice periods and rental increases.

Single source of truth for all departments

Critical lease dates reporting

Automatic calendar population and alerts

Tenancy management

Asset Lifecycle Management

Focus on assets needing attention with smart filters and bulk edits. Streamline work processes with QR code capture in the field, image capture and storage, work history, and capex forecasting. Leverage best-of-breed intuitive asset lifecycle management developed in partnership with VBIS, in line with the Victorian Digital Asset Strategy.

Add assets via mobile app

Equipment maintenance

Fixed asset management

Asset lifecycle management

Preventative maintenance of assets

Preventative maintenance of assets

Calendar Management

Provide all users role-defined access to a customised, synchronised calendar showing essential facility management requirements, whether upcoming preventative maintenance events, lease expiries or reactive works. Calendars automatically synchronise with real-time information providing live updates.

Clickable events open work orders

Colour-coded events based on priority, completion, preventative

Multiple view options: month, week or day

Optional lease dates

Simplify room bookings with rules attached automatically

Custom room booking lag times

Optional rates for bookings

Integrated Document Management

FMClarity’s smart document management system tags, files and stores all FM documents, such as contracts, SWMS, leases, service reports and other important documents in the cloud. Automatic reminders alert users to upcoming expiry dates and compliance status. Provide role-based access via web or mobile for offsite work.

All documents stored driving real-time reports and expiry-date alerts

Automatic contract management and preventative maintenance

All building documents stored in one place, available via mobile and web

Automatic document filing

Building history and documentation stays with the building

Image library

Multiple files within one document

No storage limit on document management

Upload floor plans that are visible to contractors

Communication

Improve efficiency and unite all stakeholders with live chat. Store and log communications against relevant work orders to streamline handovers and provide greater clarity. Discrete chat channels enable isolated conversations between staff or tenants, with separate channels for internal and contractor communications.

All communications logged and permission-driven

Communications can be exported or printed

Real-time messaging within reactive and preventative work orders

Three selectable chat channels allow discrete communication internally, externally, and with requestors

Contractor Management

Know where contractors are and that they are vetted and compliant. Store compliance documents against contractor profiles; stop work orders if compliance documentation is invalid or expired. Improve quote management, and manage inductions through contractor compliance software integration with partners LinkSafe, Rapid Global and others.

Contractors can download the app at no cost

Unique profile and login for each contractor

Contact database

Out-of-the-box contractor compliance solutions

Contractor pre-qualification management

Contractors can assign to technicians

Store and track contractor insurance and Safe Work Method Statements

Automatically convert outstanding contractor-issued quotes to work requests

Manage and issue multiple quotes from one work order

Quote workflow includes multi-organisational approval process

Financial Management

With end-to-end work order management, contractors can attach invoices to work orders, which are automatically matched to general ledger account and cost centre codes. Approved invoices are automatically sent to accounts. Customisable financial reports provide data to support decision-making on budgeting, capital works, contractor management and more.

Export capabilities with advanced API integration

Automatic GL and cost-centre coding for invoices and work orders

Automatically issue approved invoices to accounts

User-level delegations of authority for work orders and invoices

In-built approval of invoices with delegations

Upload budget to match services and GL codes

Risk and Compliance

Traffic light compliance status overview monitors document expiries and preventative maintenance schedules, issuing work orders and notifications. Automated alerts help maintain compliance with documents stored and accessible by users with role-defined permissions. Centralise management of tenders and contracts in the Contract Register.

Ability to add custom rules

Record and store incident and risk details

Ability to stop work orders if no compliance documents

Alerts users to non-compliance

Automatically follow up non-compliant contractors

Building compliance profiles aligned with regulations, out of the box

Save custom rule lists for specific building types across portfolio

Consolidated portfolio compliance ratings

Integrate with contractor compliance providers, e.g. Rapid Global, CM3, LinkSafe

170+ pre-configured customisable document and preventative maintenance rules

Pre-configured template rules based on Australian Standards, Building Code, and best practice

Dashboard and Reporting

FMClarity provides a single source of truth for all information, documents, images, compliance and alerts. No more multiple, siloed ‘truths’, duplication, miscommunication or oversights. Centralised live-chat communications make it easier for all stakeholders to manage jobs generate reports and view current operational activities to work more efficiently.

Customisable dashboard

Activity tracking

Ability to export via advanced API integration

Customisable real-time reporting

Asset management reports

Contractor responsiveness reports

Automatic scheduling of graphic-rich reports

Add comments to reports

Contract Register

Cost analysis

Essential Safety Measure Reports (ESMR)

Expired document listings

Print or export to .csv or .pdf

Auto-populate work order reports with images

Supplier listing

Preventative Maintenance

FMClarity proactively manages preventative maintenance through automatic scheduling of preventative work that is assigned to in-house personnel. In-house technicians can easily see the PM events that have to be assigned to them through alerts via email and on the mobile or web app.

Pre-built tick sheets

Create PPMs for individual or groups of assets, or simply for services with no assets

Automatic logging of start and finish times on mobile

Interactive yearly/monthly/list view of Planned Preventative Maintenance

Easy image upload from mobile of completed jobs

Tracking and alerts of overdue PMs with colour coding

Sub-tasks can be created for any issues requiring a work order to external contractors

One intuitive system to manage facilities and assets

Follow-up/corrective work orders convert to reactive job

Tracking of completed and outstanding jobs by assignee

Portfolio and Property Management

Streamline and demystify management of multiple properties and large portfolios. Access key information to make comparisons, create groups, generate bulk updates and more. Use filters to quickly find important information, such as the number of leased versus owned sites.

Lease Management

Simplify lease management and storage – as a property manager, landlord or tenant. Enable all stakeholders to work from a single source of truth, eliminating duplication, errors and oversights. Critical dates visible in the calendar with alerts automatically generated for milestones such as option notice periods and rental increases.

Single source of truth for all departments

Critical lease dates reporting

Automatic calendar population and alerts

Tenancy management

Portfolio-wide single source of truth

General ledger and site cost code integration

High-level insights on parameters, compliance and safety

Real-time news feed across your portfolio

Role-based access for granular site-by-site user permissions

Traffic light system for portfolio compliance management

Lease Management

Simplify lease management and storage – as a property manager, landlord or tenant. Enable all stakeholders to work from a single source of truth, eliminating duplication, errors and oversights. Critical dates visible in the calendar with alerts automatically generated for milestones such as option notice periods and rental increases.

Asset Lifecycle Management

Focus on assets needing attention with smart filters and bulk edits. Streamline work processes with QR code capture in the field, image capture and storage, work history, and capex forecasting. Leverage best-of-breed intuitive asset lifecycle management developed in partnership with VBIS, in line with the Victorian Digital Asset Strategy.

Add assets via mobile app

Equipment maintenance

Fixed asset management

Asset lifecycle management

Preventative maintenance of assets

Preventative maintenance of assets

Calendar Management

Provide all users role-defined access to a customised, synchronised calendar showing essential facility management requirements, whether upcoming preventative maintenance events, lease expiries or reactive works. Calendars automatically synchronise with real-time information providing live updates.

Clickable events open work orders

Colour-coded events based on priority, completion, preventative

Multiple view options: month, week or day

Optional lease dates

Simplify room bookings with rules attached automatically

Custom room booking lag times

Optional rates for bookings

Integrated Document Management

FMClarity’s smart document management system tags, files and stores all FM documents, such as contracts, SWMS, leases, service reports and other important documents in the cloud. Automatic reminders alert users to upcoming expiry dates and compliance status. Provide role-based access via web or mobile for offsite work.

All documents stored driving real-time reports and expiry-date alerts

Automatic contract management and preventative maintenance

All building documents stored in one place, available via mobile and web

Automatic document filing

Building history and documentation stays with the building

Image library

Multiple files within one document

No storage limit on document management

Upload floor plans that are visible to contractors

Communication

Improve efficiency and unite all stakeholders with live chat. Store and log communications against relevant work orders to streamline handovers and provide greater clarity. Discrete chat channels enable isolated conversations between staff or tenants, with separate channels for internal and contractor communications.

All communications logged and permission-driven

Communications can be exported or printed

Real-time messaging within reactive and preventative work orders

Three selectable chat channels allow discrete communication internally, externally, and with requestors

Contractor Management

Know where contractors are and that they are vetted and compliant. Store compliance documents against contractor profiles; stop work orders if compliance documentation is invalid or expired. Improve quote management, and manage inductions through contractor compliance software integration with partners LinkSafe, Rapid Global and others.

Contractors can download the app at no cost

Unique profile and login for each contractor

Contact database

Out-of-the-box contractor compliance solutions

Contractor pre-qualification management

Contractors can assign to technicians

Store and track contractor insurance and Safe Work Method Statements

Automatically convert outstanding contractor-issued quotes to work requests

Manage and issue multiple quotes from one work order

Quote workflow includes multi-organisational approval process

Financial Management

With end-to-end work order management, contractors can attach invoices to work orders, which are automatically matched to general ledger account and cost centre codes. Approved invoices are automatically sent to accounts. Customisable financial reports provide data to support decision-making on budgeting, capital works, contractor management and more.

Export capabilities with advanced API integration

Automatic GL and cost-centre coding for invoices and work orders

Automatically issue approved invoices to accounts

User-level delegations of authority for work orders and invoices

In-built approval of invoices with delegations

Upload budget to match services and GL codes

Risk and Compliance

Traffic light compliance status overview monitors document expiries and preventative maintenance schedules, issuing work orders and notifications. Automated alerts help maintain compliance with documents stored and accessible by users with role-defined permissions. Centralise management of tenders and contracts in the Contract Register.

Networked ecosystem, multi-organisation approval workflows

Simple, intuitive interface for staff, managers and maintenance personnel

Align preferred and approved contractors with correct services

Contractors can advise attendance times and notify time changes

Customisable tick sheets for reactive and preventative jobs

Defect management

Follow-up work orders and corrective works

Internal and external work orders

Internal reminder tasks

Parent-child work orders, one to many - internal and external

Permission-based authorisation to issue work orders

Pre-built and customisable services and subservices

Schedule and automatically issue preventative maintenance work orders

Smart matching of similar work orders reduces rework

Dashboard and Reporting

FMClarity provides a single source of truth for all information, documents, images, compliance and alerts. No more multiple, siloed ‘truths’, duplication, miscommunication or oversights. Centralised live-chat communications make it easier for all stakeholders to manage jobs generate reports and view current operational activities to work more efficiently.

Customisable dashboard

Activity tracking

Ability to export via advanced API integration

Customisable real-time reporting

Asset management reports

Contractor responsiveness reports

Automatic scheduling of graphic-rich reports

Add comments to reports

Contract Register

Cost analysis

Essential Safety Measure Reports (ESMR)

Expired document listings

Print or export to .csv or .pdf

Auto-populate work order reports with images

Supplier listing

Preventative Maintenance

FMClarity proactively manages preventative maintenance through automatic scheduling of preventative work that is assigned to in-house personnel. In-house technicians can easily see the PM events that have to be assigned to them through alerts via email and on the mobile or web app.

Pre-built tick sheets

Create PPMs for individual or groups of assets, or simply for services with no assets

Automatic logging of start and finish times on mobile

Interactive yearly/monthly/list view of Planned Preventative Maintenance

Easy image upload from mobile of completed jobs

Tracking and alerts of overdue PMs with colour coding

Sub-tasks can be created for any issues requiring a work order to external contractors

One intuitive system to manage facilities and assets

Follow-up/corrective work orders convert to reactive job

Tracking of completed and outstanding jobs by assignee

Single source of truth for all departments

Critical lease dates reporting

Automatic calendar population and alerts

Tenancy management

Asset Lifecycle Management

Focus on assets needing attention with smart filters and bulk edits. Streamline work processes with QR code capture in the field, image capture and storage, work history, and capex forecasting. Leverage best-of-breed intuitive asset lifecycle management developed in partnership with VBIS, in line with the Victorian Digital Asset Strategy.

Add assets via mobile app

Equipment maintenance

Fixed asset management

Asset lifecycle management

Preventative maintenance of assets

Preventative maintenance of assets

Calendar Management

Provide all users role-defined access to a customised, synchronised calendar showing essential facility management requirements, whether upcoming preventative maintenance events, lease expiries or reactive works. Calendars automatically synchronise with real-time information providing live updates.

Clickable events open work orders

Colour-coded events based on priority, completion, preventative

Multiple view options: month, week or day

Optional lease dates

Simplify room bookings with rules attached automatically

Custom room booking lag times

Optional rates for bookings

Integrated Document Management

FMClarity’s smart document management system tags, files and stores all FM documents, such as contracts, SWMS, leases, service reports and other important documents in the cloud. Automatic reminders alert users to upcoming expiry dates and compliance status. Provide role-based access via web or mobile for offsite work.

All documents stored driving real-time reports and expiry-date alerts

Automatic contract management and preventative maintenance

All building documents stored in one place, available via mobile and web

Automatic document filing

Building history and documentation stays with the building

Image library

Multiple files within one document

No storage limit on document management

Upload floor plans that are visible to contractors

Communication

Improve efficiency and unite all stakeholders with live chat. Store and log communications against relevant work orders to streamline handovers and provide greater clarity. Discrete chat channels enable isolated conversations between staff or tenants, with separate channels for internal and contractor communications.

All communications logged and permission-driven

Communications can be exported or printed

Real-time messaging within reactive and preventative work orders

Three selectable chat channels allow discrete communication internally, externally, and with requestors

Contractor Management

Know where contractors are and that they are vetted and compliant. Store compliance documents against contractor profiles; stop work orders if compliance documentation is invalid or expired. Improve quote management, and manage inductions through contractor compliance software integration with partners LinkSafe, Rapid Global and others.

Contractors can download the app at no cost

Unique profile and login for each contractor

Contact database

Out-of-the-box contractor compliance solutions

Contractor pre-qualification management

Contractors can assign to technicians

Store and track contractor insurance and Safe Work Method Statements

Automatically convert outstanding contractor-issued quotes to work requests

Manage and issue multiple quotes from one work order

Quote workflow includes multi-organisational approval process

Financial Management

With end-to-end work order management, contractors can attach invoices to work orders, which are automatically matched to general ledger account and cost centre codes. Approved invoices are automatically sent to accounts. Customisable financial reports provide data to support decision-making on budgeting, capital works, contractor management and more.

Export capabilities with advanced API integration

Automatic GL and cost-centre coding for invoices and work orders

Automatically issue approved invoices to accounts

User-level delegations of authority for work orders and invoices

In-built approval of invoices with delegations

Upload budget to match services and GL codes

Risk and Compliance

Traffic light compliance status overview monitors document expiries and preventative maintenance schedules, issuing work orders and notifications. Automated alerts help maintain compliance with documents stored and accessible by users with role-defined permissions. Centralise management of tenders and contracts in the Contract Register.

Ability to add custom rules

Record and store incident and risk details

Ability to stop work orders if no compliance documents

Alerts users to non-compliance

Automatically follow up non-compliant contractors

Building compliance profiles aligned with regulations, out of the box

Save custom rule lists for specific building types across portfolio

Consolidated portfolio compliance ratings

Integrate with contractor compliance providers, e.g. Rapid Global, CM3, LinkSafe

170+ pre-configured customisable document and preventative maintenance rules

Pre-configured template rules based on Australian Standards, Building Code, and best practice

Dashboard and Reporting

FMClarity provides a single source of truth for all information, documents, images, compliance and alerts. No more multiple, siloed ‘truths’, duplication, miscommunication or oversights. Centralised live-chat communications make it easier for all stakeholders to manage jobs generate reports and view current operational activities to work more efficiently.

Customisable dashboard

Activity tracking

Ability to export via advanced API integration

Customisable real-time reporting

Asset management reports

Contractor responsiveness reports

Automatic scheduling of graphic-rich reports

Add comments to reports

Contract Register

Cost analysis

Essential Safety Measure Reports (ESMR)

Expired document listings

Print or export to .csv or .pdf

Auto-populate work order reports with images

Supplier listing

Preventative Maintenance

FMClarity proactively manages preventative maintenance through automatic scheduling of preventative work that is assigned to in-house personnel. In-house technicians can easily see the PM events that have to be assigned to them through alerts via email and on the mobile or web app.

Pre-built tick sheets

Create PPMs for individual or groups of assets, or simply for services with no assets

Automatic logging of start and finish times on mobile

Interactive yearly/monthly/list view of Planned Preventative Maintenance

Easy image upload from mobile of completed jobs

Tracking and alerts of overdue PMs with colour coding

Sub-tasks can be created for any issues requiring a work order to external contractors

One intuitive system to manage facilities and assets

Follow-up/corrective work orders convert to reactive job

Tracking of completed and outstanding jobs by assignee